Forget me not! 15 Things not to Forget when Wedding Planning.
- Create a wedding email
- Toiletry & Emergency Bag
- Plan B
- Day-of Wedding Supervisor
- Transitions & Padding
- Wedding Websites
- Check Accommodations
- Signs & Guides
- Assign a Gift Guard
- Pack and label all your “accessories”
- Plan the before and after the wedding too!
- Day-of Spreadsheet, Contact List & Timeline
- Check table and chair sizes (length & width)
- Add “uncategorized” to your budget
There are literally a lot of things to remember when planning your wedding. We’ve rounded up tips not just on what not to forget but also tips that will help your wedding planning much more manageable!
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1. Create a wedding email
It would help if you considered this before even starting to reach out to vendors or setting anything up.
Create an email account specifically for your wedding – “firstname.lastname@example.org” (this is just an example). This will help you put everything together in one place. Also, manage the calendar for bookings and deadlines.
When you book appointments on your wedding email calendar, invite your personal email so you can also see on your personal calendar! Having a separate personal/work and wedding email will make you more focused and organized!
2. Toiletry & Emergency Bag
Always having a toiletry & emergency bag handy will help you get through your wedding day (even the night of and after!). You can purchase mini ones; toothbrushes, toothpaste, mini make-up items, snacks (yes!), and even a change of clothes and shoes!
3. Plan B
This goes without saying that back up is so important. If you are working with a venue coordinator, they will usually have those things in place for you – it can be an extra room or a location at the venue where you and your guests can move to.
This PLAN B has to be communicated clearly to your other vendors; florists, decorators, cake, etc. This will enable them to follow through if “in case” it does happen.
If you are planning a micro/backyard wedding, a plan B might not be a very viable option for you. This means you will have to plan as if the “unexpected” WILL happen.
For example, consider having a tent up, regardless of how the weather will be. Or at least a covered area where you and your guests can run for cover.
Plan B can also include plans on where you will put last-minute additional guests or what to do with no-shows (this can happen during a snowstorm or any terrible weather situation!)
4. Day-of Wedding Supervisor
Even if you are not interested in hiring a full wedding planner, consider hiring a day-of coordinator to handle and tackle the wedding day head-on.
5. Transitions & Padding
In your timeline, consider having transitions. This means you have to speak to your venue and DJ to coordinate together as you transition from one activity to the next.
For example, after your wedding entrance, as you transition to your first dance, does the smoke machine goes off? Does the lighting change? Do your guests sit down as you dance?
These are outstanding questions to ask, discuss and take note of. This transition will make your guests feel more connected, and your wedding will have a better flow.
Consider planning on adding a little bit of padding as well. This can be for when dinner is being served- there might be some guests’ requests (you’ll never know!), which might take up a little bit of time. During this “padded time,” you can speak to your DJ if they can play something to keep guests entertained.
Almost, if not all venues have accessibility. But is often forgotten is the designated area.
If you have some guests in a wheelchair or guests with strollers (with kids), you might want to consider saving them a designated area where they can navigate easily and not block anyone or any space.
7. Wedding Websites
Set up a website before you send out save-the-dates and invitations. Even before setting up your guest lists.
You do not have to “publish” it right away. But be sure to include details and slowly build it. Include your website in your save-the-dates.
You can even have your guests sign up for updates. If you are feeling environment friendly, you can send electronically through your website instead of mailing out paper invitations.
Doing it this way will make it easier for you to track RSVPs and follow-up with the non-responders.
8. Check Accommodations
Hotel blocks will help you and your guests party the night away without worrying about transportation and accomodations.
When you book hotel blocks, you usually get access to the hotel shuttle to take your guests from your venue to the hotel. Yes. It will technically make you and your guests’ life 10x easier.
9. Signs & Guides
To help your guests navigate and find their way around your wedding venue, set-up signs appropriately.
For example, set-up signs showing the floor plan map to find their table much easier, the seating chart that makes it easier for them to find their seats, drinks served at the bar, etc.
For guides, if you can, think about sharing a general flow of the day. You can do this per plate or per table. Sharing what the menu is or when the late-night buffet will be served. You can even include the activities’ timings; if you have stations or a food truck coming, let your guests know what time.
Signs & guides will help make your wedding have a better flow as you won’t see many people walking around “looking” for something or someone.
10. Assign a Gift Guard
Assuming you have preferred monetary gifts only, do not forget to assign a “gift guard.” This is basically someone that will take care and guard your “monetary gifts.”
This is an essential tip and definitely some thing not to forget when planning a wedding.
11. Pack and label all your “accessories”
Suppose you plan to bring some personal items and creative details like custom hangers, custom robes, photo frames, etc. Ensure that you label the boxes accordingly with their contents.
Please take it to another level and add on your label where the boxes SHOULD go. If you have photo frames that go to the receiving table, add that note on the photo frame box.
This will help whoever team is helping you set these items up.
12. Plan the before and after the wedding too!
Another thing not to forget when planning a wedding is to plan activities for the day before and the morning of the wedding! As well as after the wedding.
Ensure you communicate clearly what time you need your bridal party, family, and specific relatives to arrive or present for make-up and prep.
For the morning of the wedding, plan for food/breakfast to be delivered or catered! It will be a long day, and you want to be fed!
13. Day-of Spreadsheet, Contact List & Timeline
If you have hired a coordinator, they should have this handy. But if you are not planning on having one, you can prepare your own day-of spreadsheet, contact list & timeline.
14. Check table and chair sizes (length & width)
This might not seem essential, but you might want to know the details (size and dimension) of the tables you use when planning your decor.
Just because a table is an 8-seater rectangular table, that does not mean they all have the same length. There is a wider rectangular table that can beautifully hold thicker garlands and bigger centerpieces. If you are using a rectangular table that is slightly narrow, you are limited to what you can put on it.
Both tables have great decor, but they are essentially different in volume and size. This is something you want to speak to with your venue initially. Depending on the space you are working with and the number of people you are having at your wedding, and what the venue carries – this will vary.
15. Add “uncategorized” to your budget
This is essentially going to be your padding. Add 5-10% of your wedding budget to “extra” or “padding,” which you can consider as a source of funds to unexpected circumstances. If there are no unexpected circumstances, then you can keep it back as a saving! Win-win!
There you are! 15 things not to Forget when Wedding Planning!