How to plan a BRIDAL SHOWER (budget friendly) November 3, 2020
Love and gifts! How to plan a BRIDAL SHOWER (budget friendly!)
- Figure out who the lead planner is
- Decide on a budget
- Make a checklist
- Decide on the location
- Send out invitations
- Decide on the theme
- DIY Decor
- Sweets
- The menu and the bar
- Entertainment, fun and games
- Consider hiring a pro photographer
- Gifts and treats
This site contains affiliate links. For more info please see our full disclosure.
The bridal shower is the last event the bride is going to have as a single woman. All friends and family from the bride and groom’s side unite to make the bride feel special and shower her with gifts and blessings.
Organizing the event, deciding the theme, venue, food, and managing the whole event is fun but can also be stressful. Planning everything and getting prepared beforehand can make the event very smooth, heartfelt, jovial, and fun.
If you are a bride or a friend/relative of the bride (maid of honor + bridesmaids) that will be planning this bridal shower, here are a few tips on how to plan a bridal shower to make sure that the whole event falls within the budget without losing any of its charm and appeal.
(for this article, we will be speaking to the maid of honor/bridal party who will be planning the bridal shower)
We’ve rounded up TOP 12 tips to help you out!
1. Figure out who the lead planner is
Before getting started, you have to assign a lead planner. Not always the easiest, but if you are the maid of honor and is heading the whole event, you have to make it known nicely and assemble the bridal party. It’s just easier to know who is leading.
If you are leading the bridal shower planning, it will be great to share an idea sheet or board with everyone participating, this way; they know what’s going on and what’s needed. If possible, also send them a breakdown of the budget to know where the $$$ went. The transparency and openness just help the bridal shower planning vibe much smoother and easier.
THE BRIDAL PARTY TALK: Always start by letting everyone included in the planning and people that will be pitching in that you are leading the planning of this event and would love to hear everyone’s input.
2. Decide on a budget
Budget is the most important constraint for any event. Knowing and putting the cap on it beforehand is crucial for all the event’s plans and priority order. It will help a lot in spending the time, money, and efforts on the most important things for the bride.
Every set-up and situation is different. There is no one approach when it comes to how to plan a bridal shower, especially the “budget talk.” Communication in the nicest way possible is necessary to make decisions that everyone will be happy about.
THE BRIDAL PARTY TALK: Consider discussing with the bride how many people are coming, and to help come up with budget ranges, ask the bride what she has envisioned and other preferences that she has. After all, this event is for the bride.
If you are having other people in the bridal party chip in, be sure to have a conversation with all of them, or also, you can narrow down the top 3 budget ranges, with corresponding idea/s and theme/s. This way, it will be easier for your party to understand where the money is going and how the division of labor and money will look like. This way, there are no other surprises or added costs along the way that the rest of the party might not be prepared for.
3. Make a checklist
If you want to make sure that you don’t miss out on anything, you must prepare a checklist and write down the summary of whatever needs to be done before/after the event. Bridal Shower planning has many moving parts, especially if there are a lot of people involved in the execution. To avoid confusion, create a checklist that everyone can follow. The typical checklist may include Activities, Food Options, Event Decor contacts, Timeline, Responsibility List (especially for DIY tasks), etc.
HOW TO CREATE AN EVENT TIMELINE
THE BRIDAL PARTY TALK: As mentioned earlier, go over the bridal shower plans with the rest of the bridal party, start with a list of what to do and go over it with the bridal party, ask if there are people in the bridal party that would like to volunteer for specific tasks. This way, there is better accountability, as opposed to just assigning. The rest of the tasks that no one volunteered for can be discussed, and if no one wants to volunteer for them, it can be added as a “to hire/buy” in the budget list.
4. Decide on the location
The location helps to decide the theme and logistics for the day. When you plan a bridal shower, it is tempting to host it in someone’s backyard or house, especially if it is spacious and gorgeous. Still, before you decide on that, you will have to consider the work needed and the rental products required to make this happen.
PLANNING A BACKYARD EVENT: 2020 GUIDE
You might want to consider an option to rent out a restaurant for brunch (which is an affordable option! you got the venue and catering in one place!) This is honestly a super easy option on how you can plan the bridal shower! You can bring in cute balloons as decor and add a few dried flowers as centerpieces. Restaurants also usually have an existing sound system that you can plug into for your own music! They also have a great, yummy, and affordable brunch/lunch group menu!
If you plan to have some light dancing and games during the bridal shower, ensure that you dedicate a space for it. Something to consider when looking for a venue!
FOOD STATION IDEAS: EASY DIY DESSERT STATION
THE BRIDAL PARTY TALK: If you are tight on the budget and only expecting a few people, you can consider party rooms at condos. If you have a few people in the bridal party that own condos, you can consider renting the party room. This saves a lot of $$$. But remember that when you rent blank spaces, there are many set-up and rentals needed to make it event ready! Just be prepared for the work to be done before and after.
5. Send out invitations
Now planning a bridal shower calls for attendees, of course. Before making a guest list, ask the bride who she would like to invite as most of the guests are also invited to the wedding. Bridal showers are usually only a very close circle event. Set RSVP dates slightly earlier than usual; this can help you plan as you also don’t want to have empty seats.
Tracking RSVP and following up is quite a task, have a conversation with the bride if this is something that she would need help in or if you can take over completely. There are some touchy relationships, and having a clear conversation with the bride will avoid any issues.
Another conversation to have with the bride is her gift preference. If there is a registry, this should be included in the invitation. If it is cash/monetary gifts only, you can also discuss if that’s something that the bride would want to mention in the invitation.
THE BRIDAL PARTY TALK: Communicate clearly when the event will conclude. This can be included in the invitation, you can say from “11 am-3 pm”. Setting this time limit is very important if you have a rented space/restaurant; this way, you know how much food and type you are serving and not over the booked time frame. I would even go as far as putting a program on the table to follow activities and know when to leave.
When planning the bridal shower, decide the time frame with the rest of the bridal party, as you will have to consider the DIY part of the event that will need to be set up in the morning and cleaned out at the end of the event.
6. Decide on the theme
This is one of the fun parts of planning a bridal shower! Selecting a theme is a symbolic gesture of unison of your bridal party. You can have a generic theme and add details that resemble the bride’s relationship with each of the peeps in the bridal party.
FAKE FLOWER ARRANGEMENTS: HOW TO MAKE IT LESS TACKY
THE BRIDAL PARTY TALK: If there are many ideas thrown around, you can draw or vote so it will be fair for everyone. When deciding on the theme, make sure to be conscious of the budget. Some themes might require more budget than others.
7. DIY Decor
Now, this depends on how much time you have to DIY. You can pre-order balloon sets from Party City and pick-up the morning of. There are cute and tasteful affordable balloon options that you can use as decor.
As you plan the bridal shower, the DIY part is essential to be discussed and logistically scheduled; this will avoid many phone calls, miscommunications, and constant check-ins before and on the day-of.
There are also dried flower options which are also easy and affordable!
THE BRIDAL PARTY TALK: As mentioned earlier, when you have tasks like this, it is always best to ask for volunteers first, instead of just assigning. This way, accountability is much better, and whoever is assigned will be more than happy to do it! Don’t forget about the “task sheet” so there will be no confusion about who’s doing what! Also, this makes it easier for everyone to remember what they are supposed to do.
8. Sweets
Desserts like cupcakes, pies, custard, and cakes are bridal shower favorites. You can easily get these from your local bakery or even pre-order from grocery stores. Getting sweets ready-made and putting together a dessert spread/buffet table will be a great addition to a bridal shower.
POSSIBLY THE BEST DISPOSABLE PLATES FOR YOUR EVENT
We would usually suggest having someone in your group who loves to bake pitch in, but it is a major task, not to mention the logistics and help needed to be transported.
EASY DIY + BUDGET FRIENDLY COOKIE DESSERT BAR
THE BRIDAL PARTY TALK: You can have everyone in the bridal party bring in their own “sweets/dessert” contribution or call it out from other contributors (relatives) if they are interested in pitching in; the more variety, the better.
9. The menu and the bar
Another fun part of planning a bridal shower is deciding on the menu and the drinks! This is something you can DIY, especially if you are doing a brunch. There are easy and affordable options, depending on your budget and venue.
COCKTAIL SANDWICH STATION: ELEVATE & ENJOY
Depending on the number of people, DIY-ing food is a big task. There are other options and affordable caterers that can fit your budget. As suggested earlier, there are restaurants with decent pricing per plate for brunch/lunch group menu – that will leave you and the rest of the bridal party STRESS-FREE and actually enjoy and mingle with the guests!
THE BRIDAL PARTY TALK: If you are serving alcohol at a rented place (party rooms etc.), remember to have a conversation with your bridal party. This will mean that you might need an extra budget to secure permits and probably hire servers/bartenders and even security.
If you opt-out of hiring an event planner or coordinator but need a server, set-up help, and/or bartender, there are staffing companies like Staff Shop, where you can hire help directly and not worry about other things needed to be executed on the day of the event.
10. Entertainment, fun and games
To make the party interesting and more fun, you should engage everyone with some interesting games. Here are a few fave games that we adore!
For entertainment, you can plug into the existing sound system in your choice of venue. Or you can also bring your home speaker (or if you can borrow from someone, that will also work!).
You can pool the girls’ favorite songs or songs that have meaning to them and the bride and create a playlist! You can play it while everyone is dining!
THE BRIDAL PARTY TALK: It will be great to assign a host and a “DJ” (if you are DIYing music and plugging it into a sound system). Assigning these tasks ahead of time saves a lot of finger-pointing and volunteer asking at the event itself.
11. Consider hiring a pro photographer
Even if you are DIY-ing an event, we always suggest hiring a professional photographer. Any professional photographer will make any event look like a million dollars and will leave you with amazing memories through phenomenal photos. Don’t underestimate how a great photographer can help preserve memories of your wedding! This is definitely worth investing in!
12. Gifts and treats
For take-home favor/gift/treat, you could use some edibles like donuts or freshly baked brownies; or sweets straights from the dessert bar. Just add cute bags in each place setting with a note about they can take home their fave dessert from the dessert bar!
WELCOME + CARE PACKAGE IDEAS FOR YOUR GUESTS
THE BRIDAL PARTY TALK: If you’d like an extra “product” or a “gift” as a guest favor, this will again add to the budget, be sure to communicate this with your bridal party is something that the bridal party is open to.
As mentioned in the beginning, every situation is different. Pick up tips that apply to you and your situation! It is your bridal shower; celebrate it how you would like it to be! We are here to cheer you on!
There you are! Top tips on how to plan a bridal shower (budget-friendly). Please share your thoughts with us in the comments section below! xo
