Planning a wedding is exciting but can easily consume you, however, we have created a list of dos (✔️) and don’ts (✖️) in planning your wedding that will help you go through the process.
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✔️ : CONSIDER HIRING A WEDDING PLANNER, OR AT LEAST, A WEDDING CONSULTANT
A wedding planner, can not only help you in planning a wedding, but can also be someone who will be there for you when you need them most; in other words, you have someone who knows all the tricks. A good wedding planner will help you with finding a suitable venue, advice on a menu, get decorations you always dreamed about, get wedding insurance, and much more.
If you still opt to do most of the leg work, you can work with a wedding consultant to get you started with the framework and provide insights on what you currently finished putting together. An insight of an experienced planner or consultant, will help you navigate around the “blind spots” that you probably didn’t even know were there.
✔️ : DOCUMENT ERRRTHING
This does not have to be super elaborate. But it is important to document ideas that come through your mind.
If you’ve booked vendor meetings and site visits, document that initial phone call and create questions around it, so when you get to the meetings, you will not forget anything. Even small actions you take, document them. This will create a better flow and you have something to go back to when checking your progress.
You can also download our complimentary wedding planning binder here to help you get started!
2️⃣ things here, and this will definitely be up for discussion (which is absolutely fair!).
So 1️⃣ , either you allocate budget right away and stick to it, which is the most common (and absolutely right!) approach, and find the right vendors that fits your budget.
OR 2️⃣ , if you are planning a long engagement or a micro wedding, you can reverse engineer things, where you ask your “dream” wedding vendors their fees and work backwards. For example if your “dream photographer” will cost you $6k for the day of your wedding, how many months will you need to save up for that? Then, you can reverse engineer from there and book your wedding on a day that gives you enough time to cover payments. Most photographers ask for an initial payment and the rest of the payment usually is due before they deliver the final photos.
Now, whichever way you take, that way is what is RIGHT FOR YOU. You will decide on a responsible decision fits your circumstance (all up to you!)
There are many websites that help you track spending, and they are all great, but you have to keep in mind, that all of us have different financial set-ups and approach, so when it comes to your wedding, having a “custom working” spreadsheet is good.
When planning a wedding, creating your own spreadsheet is essential, you can add dates as to when money will be coming in and when money will be paid out. A “custom working” spreadsheet can also include interest rates if you were to pay using your credit card. Just a more customized approach to cater to your circumstance/situation.
In 2020, we can only assume that it might be a longer engagement than usual. Which means there’s extra time to get creative on resources, approach and designs. Research tips and tricks, affordable alternatives and dupes to save some $$. Truthfully, spending on a photographer that you truly connected with, as well as they will be able to document your day and receive photos in a way you have always dreamed about, then it will be they are worth the $$.
✔️ : COVID-19 SAFETY PROTOCOL
Together with having your guests and yourself wear a mask and practice social distancing, you can also rent stanchions together with signs, to ensure physical distancing is practiced. To take things further for extra safety, you can also rent clear dividers (you can also decorate it!) that you can put in between tables. Another option is to provide clear face shields that they can still wear, should they need to take the mask off to eat and/or drink. Adding extra preventative measures is always a good idea.
Check with your local government and public health officials about any guidelines, protocols, policies and/or regulations that you need to meet if you will be holding an event.
✔️ : DELEGATE
Ask your family and friends to share their ideas, listen to them. Leave some jobs to the wedding planner; however, it is important that your family and friends feel involved.
Not comfortable with asking friends or family? It’s ok. You don’t have to. It is an option, if delegated and “communicated” well, this will actually be a special time for you and your fam/friends for them to feel involved and create more amazing (and fun!) memories together!
Another option is that, when planning a wedding, consider companies like Staff Shop, where you can hire specific professionals based on what you need. Whether it be someone to set-up, serve, bar-tend, clean-up and pretty much anything you need help on, they will have staff that you can hire specifically on your day-of wedding.
✔️ : BOOK YOUR WEDDING DRESS APPOINTMENT
Start your wedding dress shopping 9 months before your big day. It might take up to 6 months to have your dress shipped and 3 months to alternate. If you want a personalized experience, try to avoid booking your appointment on Saturdays. Saturdays are the busiest days. Book a day off during the week and enjoy your day with your squad. Also, because the week is not busy, you get a more intimate experience, without feeling rushed or crowded.
✔️ : PUT TOGETHER YOUR GUESTS LIST
The sooner you start, the better. The number of guests will determine the final price of the catering, the number of tables, and the size of your cake. The biggest chunk of the wedding expenses will be based on your guests list. The sooner you set this number, the more accurate your quotes will be as well.
✔️ : SEND SAVE THE DATES
The invitations are usually sent out 6 to 8 weeks prior to the wedding. Ideally, you should send the save-the-date out 4 months before the wedding date. It will give guests plenty of time to clear their schedules and arrange transportation.
If you have a lot of out of the country/province guests, you might want to send your save the dates sooner.
During this time that travel is very limited, you can still send save the dates for your “virtual wedding”. This means, the time you send this save the date, you should already be speaking to someone who will help you technologically ready to set-up and connect family all across the globe.
✔️ : WEDDING WEBSITE
A wedding website is an important part of planning your wedding. The website allows you to share valuable information such as a location, date, and gift registry with your guests.
Also, during these times where travel and meetings are very limited, you can use your website to upload videos that your guests can connect with. Since not everyone can FaceTime at the same time, uploading a video update gives them the freedom to check in when they get a chance.
✔️ : USE PINTEREST
Pinterest will give you a lot of inspiration and ideas. A Pinterest board is a great way to share your ideas with the event planner and the rest of the team.
If you are DIY-ing a lot of aspects for your wedding, putting step-by-step guides in one place will make it easy for you to access them, and eventually plan to execute them. If you are working closely with your bridesmaids, you can also add them as contributors on your board.
✖️ : PANIC
Enjoy every moment of planning a wedding and don’t allow anyone to spoil it. If it is not possible, allow yourself plenty of time between tasks.
Planning your to-do list and also sticking to deadlines will help you keep calm. If you have set a “decision date”, sticking to that date will allow you to move on to the next task, hence making you feel calm that your are actually checking off things on your to do list.
ALSO, talk to a friend when you feel overwhelmed. You can even talk to us if you need specific help. Letting off your “panic” and confiding with a professional consultant helps you clear your mind.
✖️ : FOCUS ON TOO MUCH DETAILS
OKAY, I get it, this topic is a fine line. Because we also love details as much as you do. I’m not saying do not worry about the details, because they really matter, and that is what planning a wedding is all about. They are the building blocks to a successful event, but what I mean is, you should also be able to let go of some things. If you want a square menu but the plates you are using looks better with a round menu, then sometimes we have got to give. Unless you want to change the plates and spend $$ on it, then we just have to accept the round menus.
Identifying your priorities and non-negotiable parts of your wedding will help you direct and re-direct your focus so you won’t get stressed and panic.
Look at the bigger picture instead of focusing on every tiny detail. Always decide on the most important and costly things first and plan from there.
✖️ : LET IT CONTROL YOUR DAY
It is easy to get lost in all the planning but don’t forget about your regular life. Your DAILY family and friends are important too. Schedule days and hours per week for planning a wedding and stick to it.
Dedicate specific blocks of hours to focus on your planning. I find that blocks of 4-5 hours, whether it be on a weekend or on your day-off enables you to focus and build enough momentum to get your creative juices going and get a lot done!
✖️ : WAIT TOO LONG TO TAKE ACTION
Allow yourself some time between your engagement and planning of your wedding, but don’t wait too long. Once you start with planning, take it easy, step by step. Also, planning is good. But, you have to attach actionable steps to get things done.
See post here on how to breakdown steps, like for example, when you are booking your photographer. Scheduling tasks and of course, sticking to those schedules will help you avoid overwhelm.
✖️ : DECIDE IMPULSIVELY
To support what I’ve mentioned above, when you have clear actionable steps, you will not be tempted to decide based on impulse alone. Don’t decide on important things impulsively, think them through. Consider the impact your decisions can have. Like what we’ve always suggested, similarly, breaking down tasks will show where you are at and will show you how and when to make that decision.
✖️ : WORRY TOO MUCH
Now this is unavoidable. Like, I get it. I myself, worry too much sometimes, probably more for you that you are planning a wedding. But see, when you have documented things properly (see this breakdown and use a binder), it is much easier to look back and see what you have done or what else is there to do, and just really appreciate how amazing you are! Coz really, you are amazing man!
Excessive fear is harmful. If your worry is solvable, brainstorm, exercise, or meditate. Once you calm down, look at the problem one more time. In addition, you can also reach out to a friend or a wedding consultant to help you manage the worry or the problem.
DISCLAIMER: We’ve rounded up suggestions that are pandemic friendly. Please note however, that it is still your responsibility to practice safety protocols, Covid-19 event guidelines and constant hygiene, and if need be, consult your local public health professional and abide by your government mandates. We do not guarantee that your event will be 100% safe, as all safety practices are ultimately up to you and your guests.
Still in the process of planning your wedding? We can help through virtual consultations (available worldwide and the initial consultation is free!), to assist you in building concepts and overall design, whether it be mood board building, or assisting with step by step guides for your set-up. You can also download our complimentary wedding planning binder here to help you get started!
We are a team of designers, planners and creatives; working together to create tips and guides using our expertise and experience, to help you plan, design and execute your wedding, event or celebration.